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Terms & Conditions
1. Organisers:
In these regulations the expression `the organisers’ (The Edinburgh Corn Exchange Ltd) includes any person or persons or associations appointed by them to act on their behalf.
2. Requirements of the local council:
Exhibitors must observe the regulations and requirements of the Local Council and all other competent bodies and authorities in matters connected with the show.
3. Official opening and closing dates:
The show will be open to visitors from 11.00 to 17.00 on 6th & 7th November 2010.
4. Stand charges:
Charges for space are detailed on separate booking form.
5. Payment of charges:
Charges of space are detailed on a separate rate form.
6. Sub-letting:
Exhibitors will not be allowed to sub-let or divide their stands unless special written permission has been obtained from the organisers, which will only be granted in exceptional circumstances.
7. Fire insurance and inflammable exhibits:
No exhibitor shall do anything to jeopordise the insurance policies or licenses and every exhibitor shall in all cases comply with the requirements of the fire officer and other authorities concerned. Cloth or drapes of any description must be non-flammable and should be thoroughly tested.
8. Fixing to the building:
In no circumstances shall any person fix, insert or make fast any wires or tackle of any description to the structures of the hall.
9. Installation of light and power:
The contractor appointed by the organisers must carry out the installation of all fittings and connections.
10. Insurance of exhibits:
Although every precaution is taken to protect exhibitors and their property during the event, the organisers expressly decline responsibility for any loss or damage, which may befall the person or property of the exhibitor or his agent from any cause whatsoever. Exhibitors are reminded that they are responsible for effecting insurance cover in respect
of:
a. Exhibits and contents of stands
b. Public Liability and Third Party Risk (compulsory)
c. Expenses incurred due to abandonment or postponement of the exhibition (compulsory)
It is in your own interest to arrange insurance as early as possible.
11. Goods sent in:
The organisers are not able to accept deliveries on behalf of exhibitors without prior notice.
12. Passes:
The organisers will issue exhibitors passes but exhibitors shall be responsible that the persons nominated only use such tickets, which are not transferable.
13. Cleaning of the show:
The organisers will clean all gangways and public areas of the show. It will be responsibility of the exhibitor to clean his own stand.
14. Removal of articles:
If so required by the organisers, the exhibitor shall remove from his stand or from the exhibition halls, any article or exhibit that, in the opinion of the organisers, contravenes any of these regulations or is dangerous or objectionable or unsuitable to be exhibited on the stand. The organisers, whether or not they shall first have required the exhibitor to remove any such article or exhibit, shall be entitled at their absolute discretion without motive and without incurring any liability to remove such article or exhibit from the stand or from the exhibition halls and shall be under no liability for the safety or custody of such article or exhibit.
15. Obstruction of gangways:
Exhibitors must not obstruct gangways or encroach or hinder in any way. The distribution of brochures from the gangways is expressly forbidden.
16. Final removal of goods, etc:
All goods and exhibits belonging to any exhibitor and interior fittings are to be removed from the show premises by 21.00 on 2nd November 2008. At that time the organisers shall have the rights and powers conferred on them by Clause 22 as if the license of the Exhibitor has been terminated.
17. Refusal of admission:
The organisers reserve the right at their absolute discretion to refuse admission to or remove from the exhibition halls any person without incurring any liability whatsoever.
18. Abandonment of show etc:
Should all or any part of exhibition hall not be fully available for the show or should fire, war, strike or other labour trouble, force majeure, or an act of God, or any other occurrence or circumstances whatsoever, whether ejusdem generis or not, render it, in the opinion of the organisers advisable to postpone, interrupt or prematurely conclude it in whole or part, or to hold it on a reduced scale, the organisers may terminate the contract at any time on giving the exhibitor notice in writing to that effect, and in such cases the organisers shall be under no liability to the exhibitor nor shall the exhibitor be entitled to any refund or charges or monies paid for the stand and shell stand construction.
19. Breach of regulations etc:
In the event of any exhibitor committing a breach of any of these regulations or failing to observe any requirements of the organisers within the time stipulated by the organisers at their absolute discretion, or if no time is stipulated then forthwith, or if the organisers being of the opinion that this conduct or proposed conduct is or may be undesirable in the interests of the show or that his business is being or may be conducted in such a manner that there is a risk of persons who may do business with him being dissatisfied or of discredit being brought upon the show, the organisers shall be entitled by notice to the exhibitor to terminate the exhibitors’ license. Powers conferred on the organisers by any other regulations shall be in addition to, and not in substitution for, the powers conferred on them by this regulation.
20. Injury by machinery or exhibit to visitors or employees etc:
In case of injury or damage being caused by any exhibit, structure or fitting, to any person or persons whosoever, or to any property or any part of the show, the exhibitor by whom or for whose purpose the exhibit, structure or fitting was brought into the show premises, indemnifies the organisers against all actions, expenses, costs, charges or claims arising out of such injury or damage.
21. Termination or cancellation of contract:
Exhibitors shall not be entitled to cancel this agreement without the express written permission of the organisers and then only on terms acceptable to the organisers. The organisers may terminate this contract (without prejudice to its other remedies) forthwith by notice in writing to the exhibitor if the exhibitor either:
a) Commits or fails to observe or perform any provision of this contract or the landlord’s regulations.
b) Is unable to pay its debts or enters into compulsory or voluntary liquidation (except for the purpose of affecting a reconstruction or amalgamation) or compounds with or convenes a meeting of its creditors of has a receiver or manager or administrator over its assets or any part or ceases for any reason to carry on business or suffers any similar action which is in the opinion of the organisers means that the exhibitor may be unable to pay its debts.
c) Gives to the organiser written notice of its wish to withdraw and the organisers permit it do so. The organisers shall have unfettered discretion whether to permit the exhibitor to
withdraw but if they do so permit will require a consideration for release from the contract. The financial terms for an agreed cancellation are as follows and are not negotiable:
Deposits are non-refundable. A notice of exhibition space cancellation received before 1st October 2008 for a space paid in full prior to 1st October 2008 will receive a full refund less the deposit. Cancellations received after 1st October 2008 will not receive refunds and must pay for their outstanding balance in full. In any of the above cases the termination shall be without prejudice to the rights of the organisers to recover all monies payable by the terms of this contract by the exhibitor and all other claims against the exhibitor and damages sustained by the organiser as well as legal costs incurred in such recovery
22. Indemnity by exhibitors:
The exhibitor indemnifies the organisers against all actions, expenses, costs, charges, or claims which the organisers or any of their contractors may be liable for in consequence or damage or injury to any person or property occasioned by or arising out of the act, default or negligence of the exhibitor, his representatives, servants or workmen or any person or persons or persons under his direction or any independent contractor engaged by him.
23. The law governing this agreement etc.
The Court’s of Scotland shall have jurisdiction concerning any disputes arising from this agreement and the law governing the same shall be that of Scotland
24. Alterations to regulations:
The organisers reserve the right on written notice to add or alter these regulations at any time.
25. Alcohol and Catering
All bar / food sales are the responsibility of the venue. No exhibitors will be given permission to sell / give away alcohol or food during the event unless otherwise agreed by the venue.
DISCLAIMER
Marco’s Leisure Limited aims to ensure that information is accurate and correct at all times, but maybe subject to change. Any individual or organisation making use of information from this document does so at their own risk and Marco’s Leisure Ltd. has no responsibility for any actions arising from this.
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